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Overcoming Challenges of Introducing a Digital Workspace to Replace Legacy Project Management Systems

Challenges of Replacing Legacy Project Management Systems with a Digital Workspace

Introducing a new digital workspace to replace legacy project management systems may be viewed as a complex undertaking for most organisations. Here we explore some of the challenges that organisations may face in this scenario and discuss how to overcome them.

Resistance to Change

The introduction of a new digital workspace to replace legacy project management systems may be viewed as a significant change for most employees. They may have become comfortable with their existing systems and may resist any changes that could disrupt their routines that they have grown accustomed to. This resistance can lead to a lack of adoption of the new system, causing it to fail.

To overcome this challenge, it is essential to involve employees in the planning and implementation process. Communicate the benefits of the new system and explain how it will improve their work processes. Good training and support programs can also help employees adapt to the new system

Integration with Existing Systems

Another challenge of introducing a new digital workspace to replace legacy project management systems is ensuring the new system integrates with existing systems. Many organisations have invested in multiple systems over the years, and integrating them can be seen as a complex process. One of the prerequisites of a digital workspace is that it should offer integration with standard apps such as Office 365, SharePoint, Google Workspace, Dropbox etc. A lack of integration can limit the viability of a digital workspace as its main purpose is to allow access to all your work in one place.

User Adoption and Training

A digital workspace with an integrated Knowledge Hub can ease the process of on-boarding new employees. However, this requires the creation of good training material that sets out and explains the processes and workflows. A topflight digital workspace will have this already incorporated as part of its induction process.

Good technical support should also be part of this mix, as it is important to ensure that employees are able to seek assistance when they have come across an issue.


Introducing a new digital workspace to replace legacy project management systems can bring many benefits to organisations, including increased productivity, improved efficiency, and reduced operational costs. However, it is important to address the challenges mentioned above and develop a comprehensive implementation plan to ensure that the new system is successfully adopted and integrated into the organisation.


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